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README.1ST
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1990-07-15
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After installing according to the simple instructions in the
documentation, run the CONFIG.EXE module first. The accounting programs will
NOT run without the appropriate *.CFG file available in the same directory. I
could have fixed this with the error trapping segment but chose not to because
the *.CFG file contains the defined accounts and it doesn't make sense for the
program to be able to run without having access to the account names for the
summary routines.
This configuration module allows editing of the account names and color
display parameters in an existing configuration file, or creation of a
configuration file from scratch if one is missing. Or the editing can be done
with an ASCII work processor. A sample configuration file is listed in the
MANUAL.DOC file also.
There are two accounting programs in the distribution package. The sales
ledger is designed to accept data entry on individual sales transactions,
categorizing each by sales account or department. There is one account
reserved for entries designating recievable balance due amounts, and
calculated summaries provide subtotals by department and a grand total either
by month or for the whole file accounting period.
The expense ledger does the same with expense categories but also
maintains your business checkbook balance. In addition there is an account
reserved for sales/collections that is primarily intended to for a daily or
weekly summarized sales figure to provide an income figure used in calculating
profit/loss in summaries. If your business activity volume is such that you
do not have a volume of sales transactions (average of less than one per day)
it is possible to use this account in lieu of the sales ledger program,
keeping all data entry to one program collection point.
Both ledgers are very easy to set up and maintain and it is a simple
procedure to make sales/collection entries as they occur throughout the day,
run a summarized listing of all transactions for that date, write the day's
sales figure down, run the expense ledger entering that figure in the sales
account, and finish by logging that days deposits and checks. Using both
ledgers will give you the full benefit of all features of the package.